Click Here to Return to Main Index Page

You are likely to come across old documents in your family history research.

If the documents are in County Records Office or other repository there will be specific rules governing your usage.

If the documents such as death certificates are part of your family collection then you must ensure their safety by careful handling

Your old documents

When looking at old documents treat them with respect.

They will be fragile and easy to damage.

Once damages any writing will be much harder or even impossible to read and of course the document could be irreplaceable in your family history quest.

Store documents in safe dry places away from the heat.

Plastic wallets can be used but make sure that the plastic does not deteriorate over the years and stick to the document.

Do not use the photo albums that have a stick backing to hold documents in place as this may react with the paper.

Dont stick paper documents in scrapbooks. This will cause irrepairable damage.

Keep newspapers separate and in single sheets as they can be acidic and damage other paper material.

Rubber bands, paper clips, crocodile clips atc will all leave their mark on the paper in time.

Do not write on them.

If you need to allocate a reference do so on a piece of paper stored with them.

If possible copy them and use a copy by photocopy or digital camera and use the copy for reference.

Store a second copy well away , preferably on a different house to ensure safety should there be a fire or other destructive situation.

Keep away from young children who may not appreciate their significance.

Letters

Don't leave the letters in the envelopes.

Take the letters out and store unfolded with the envelope.

Restoring Documents

The basic advice is Don't try to restore documents unless you are an expert.

Never use selotape or glue of any type as the chemicals in the adhesive can react with the paper.

Photograph or photocopy the document to preserve the best possible image.

If the document needs restoring contact a professional restorer or visit your local museum and ask for advice.